Understanding product data management software
Data pertaining to your product are maintained by the product data management software. There are many vendors out there with many such products with different features. There is a tendency to get confused whether a feature is needed for your product management software. But there are certain features that you might look for in such software.
Design data related to a product has to be secured properly. Not all in your organization should be given access to it. Secured access to such data is needed. Only authorized personnel should have access to such data. Hence a feature to secure access to sensitive data is needed in product data management software.
Another problem that is dealt with frequently is overwriting of design files. When working as a team there is a chance for overwriting some data and you may not which is the latest information available. To deal with this a revision control feature is needed in the product data management software.
Ability to view the full document in your system in different formats and to take printout of the same is needed. A feature to search information related to a product would help you a lot in working on a different product. You should be able to search the metadata of the products too. Hence a good search feature is expected in such product data management software.
Apart from these features the software should be customizable according to the process requirement of your organization. Based on your team structure you can customize the product data management software. The software should be scalable so that the efficiency is not lost when the team members and the design data increases in your system.
If the software supports distributed teams then it will be more useful for organizations that have team spread across the globe. Remote access to design data would help some of the staffs. The approval process of data should be automated.
These features if incorporated in the product data management software, it would be more useful to the organization using it.
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