How to manage project management documents easily?
Even before the start of any project, the documents related to the project gets accumulated as time goes on. Managing these documents, organizing them in a proper way, and later retrieving them when needed is a cumbersome task. There come products like Project Document Manager to your rescue. Although project management software would help you in having the documents attached to the tasks of the projects, a dedicated project document manager is the right choice.
With a project document manager, you can take control of the thousands of the documents that get accumulated over time. Documents from the design phase to the implementation phase can be organized by category and archived for alter retrieval. Such products are definitely going to increase your productivity and increase your margin too by decreasing the costs and the risks involved.
You can integrate to the existing system for project management and hence the project management documents are accessible from that system too. Secured access can be enabled by giving the right permission to the different groups of users. Different versions of the same documents can be stored in the server and you can retrieve any version you need. The changes made to the different versions and the user who made the changes is also known with this software.
Scan the paper documents and upload them to the server for later retrieval. Managing bids and the contractors is also easy with this software. You can organize the bids and the contacts by projects and other criteria.
Aconex.com is another online service that helps in managing project management documents and other documents. It improves the efficiency of the process in your organization through project management and risk management. You can go for the subscription services offered by many document management companies before you upgrade to the next level.
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