How to find the right document management application for your business

Document management is a tedious task in any organization. Even in the medium to large organization the document volume is always on the increase. If proper steps are not taken at the initial stage itself, it is going to be a Herculean task to manage the documents. There are many commercial and freeware document management application available in the market. You can opt for any of these based on the features available in the document management application.

Before you choose a document management application you should be very clear in your requirement for document management. If you are not clear in your requirement you are bound to get confused by the host of features available with any document management application.


If your choice is not to install any software in your system and have limited resource to maintain the software installed, then you might very well look for something that is available as a web application. There are many document management applications that are available as service. All you will be doing is to subscribe for limited users and start using the application right away. With this model, you need not install any software in your system. Any upgrades, data backup and other database administration are done by the application service provider.


In this model all the documents are stored in their server and you can access it anytime through internet. It is not necessary to spend huge amount on storage upfront. You can increase the size of the storage as the documents grow in volume. This is the best option to start with. Moreover in this model, you will be paying only for the active users, i.e. the users who upload document and manage documents, not for the users who just view it. A simple search on the internet using a good search engine is sure to give you links to many such document management application service providers.

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