Understanding the effect of document change management in collaboration

Managing change in a document is a tedious process in the conventional methods where the document is sent to the different parties where they make any change to the document and send it back. This process becomes more complex when the number of parties to whom the document is sent is very large or the document has increased number of pages. Keeping track of the changes made to the document by the different parties, and forming a final document implementing the changes is definitely not an easy task.

This is where the document change management software comes. With the use of the document change management software you can easily make the changes to any document and keep track of what has been changed and by whom. In the earlier days the original document was kept by one person and fax copies where sent to others so that they can make the change. However there will be one person who can make the final change to the original document by incorporating the changes made by others. This finally changed document is faxed to others for review again. This process continues until they arrive at the desired document.


With the advent of technology, this process is made simple by the document management software. With the use of the document management software, you can work on the document in parallel with others and the software will take care of implementing the changes made to the document. Reviews can be done easily with this software.


The access to the document is also secured. Not everybody is given the right to work on all the documents. Access control can be configured to restrict who accesses which document. Thus at any point of time you come to know who is editing which document and you can contact the concerned person for any clarification on that particular document.

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